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Learn the Importance of Time with TimeSheets

Adam Coleman HRLocker Blog

Staff timesheets aren’t just a stick to beat people with – they’re a major productivity tool for both you and your team.

‘Time is money’, this probably one of the most frequently heard statements in the corporate world.

The biggest asset, besides people, in any business is time.

So, whether it’s investing time understanding clients, spending time reviewing your team – or reporting on time wasted – business is unquestionably ‘All About Time’.

All businesses are focused on profitability and continued growth. Is this possible if an organisation doesn’t realize the importance of time management?

Hence an efficient and effective time management system is a basic need for any company.

Arguably any effort that can’t be measured in terms of data is worthless.

Think the benefits for both employer and employee at Performance reviews if how time is spent is a fully tangible set of figures and not up for debate or ‘opinion’.

Why are timesheets important – what’s their purpose?

  • Staff time sheets bring structure and accountability to take critical decisions.
  • Project resources and profits yielded are based on tracked data
  • Transparency brought to customer invoicing.
  • Employees can be mindful of their own focus and accountability.

Implementing a system to manage timesheets and projects provides resource leveling and better workflows for project contributors and managers.

Managing a successful project management isn’t just about reaching end goals – managing workflows to get there are equally as important.

Apart from helping you to analyse how productively your employees have been spending their time, you also gain insights into what tasks should be prioritised based on urgency and what’s critical to the business.

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Importance of timesheets for employees

For employees, maintaining regular timesheets is a discipline that’s built with regular practice.

Often team members are offended by what they initially perceive to be ‘micro management‘ and are brought kicking and screaming into the requirement.

So you need to frame the purpose why you’re asking them to be filled.  Office workers and management need to know that they’re about more than timekeeping.

We strongly advise adding that extra layer of project timesheet software so that your system’s recording more than just start and finish times and break durations – but what they’re working on. This is the where the real value comes for both themselves and the organisation.

Accountability for time spent can bring some ‘protection’ for employees that feel their time is not valued.

Or that the spread of their time across various projects or sides the business is ever truly reflected.

Staff time sheets as a business tool are also great for measuring productivity and to ensure accurate payroll.

Timesheet Compliance

It is however equally important to remember that in most countries keeping employee timesheets is also in fact legislation.

The Working Time Directive 2003/88/EC, is a Directive of the European Union. It gives EU workers the right to:

  1. 4 weeks in paid holidays per annum
  2. Rest breaks, and rest of at least 11 hours in any 24 hours;
  3. Restricts excessive night work
  4. A day off after a week’s work
  5. Provides for a right to work no more than 48 hours per week.

In the US, Federal laws require employers to keep minimum timesheet records of the hour’s employees worked to ensure compliance with minimum wage policies for hourly work.

Even ‘exempt‘ workers can still be requested to record hours worked for resource allocation reasons.

Accurate and updated timesheets can come to your rescue as legal documents in the event of litigation.

You should have a good HR System that will allow you to present all the hours that an employee has worked and ensure that these timesheets are completed by the employee, a good reporting function is key here.

Becoming compliant under the Working Time Directive is not something that you should be fearful of.

If you have a good timesheet system you will automatically become compliant.

It’s not necessary to purchase hardware as an online system will suffice.

Almost any device connected to the internet is sufficient to operate a time tracking system.

Online timesheets work easier and faster – and reporting is always readily available.

To find out how an improved online timesheet system – and wider HR applications – can benefit your businesses productivity you can book a call with one of our team who’d be happy to hear about your needs and give you a demo. 

Learn the Importance of Time with TimeSheets was last modified: June 20th, 2020 by Adam Coleman

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