Much like its name suggests, a time and attendance system is a savvy resource that allows you to track an employee’s time and attendance. Ideally, your time and attendance system should be user-friendly and easy to implement. With this technology, you can ensure that employees are compensated appropriately, guaranteeing fair, streamlined affairs. While these systems are great for managing time and attendance, they also provide insight into an employee’s performance. For optimal results, here are some factors to consider when choosing a time and attendance system.
What Your Time and Attendance System Should Offer
If you drop the ball on tracking employee hours, you’ll fail to compensate your workers. Not only will this make your business look disorganised, but it’ll also wreak havoc on morale. With that said, your time and attendance system should take the hassle out of these proceedings by ensuring a timely payroll process. Most importantly, you want your employees to have a clear understanding of how your time and attendance system works.
Otherwise, employees are liable to get frustrated, and you’re likely to receive unreliable information. For everyone’s peace of mind, make sure that your system puts a premium on efficiency. With so many options to choose from, whittling down your choices can prove difficult. Fortunately, the detailed list below will help you pick a time and attendance system that’s right for your company.
1. Mobile Attendance System
With remote work becoming more prevalent, it’s essential to monitor employees’ hours even when they’re outside of the office. With a mobile attendance system, you can do just that. Using GPS capabilities, a mobile attendance system accurately tracks when an employee is working. While this might seem like an invasion of privacy, employees are fully aware of how they’re being monitored. Once the system has gathered all pertinent information, the employer will confirm the data.
2. Streamlined Process
With their rapid capturing features and streamlined data collection, automated systems are highly sought-after. In essence, these systems deliver accurate, real-time information promptly and efficiently. When employers can input this data straight away, employees can get paid sooner. With that in mind, many businesses prefer automated systems because they offer cutting-edge mechanisms and tracking elements that promote convenience and precision.
3. Automated System for Regulatory Compliance
Adhering to government regulations is crucial. Equally critical is upholding all internal policies. To breathe simplicity into these tasks, opt for an automated system that homes in on rules, restrictions, and guidelines. In addition to simplifying this process, you’ll also find comfort in knowing that you’re meeting industry needs. Best of all, with this system, you can reduce errors and, in turn, avoid litigation.
4. Attendance Software Designed for Employees
Employees appreciate transparency. As a company, your goal should be to satisfy employees’ wants and needs. To exceed employee expectations, consider implementing a system that allows employees to track attendance data from one centralised platform. When employees can access this information, it eliminates the need to contact HR. As a result, there are fewer disruptions to your company’s operations.
5. Integration with Other Applications
Capturing data is only one part of the equation. To reach a desirable solution, you’ll also need to share this data with other applications. In other words, you’ll want to choose a system that integrates with all devices, equipment, and company resources. After all, the purpose of time and attendance systems is to create a seamless exchange of information.
6. Get Software That’s Hosted in The Cloud
While you want your software to perform well, you don’t want to purchase costly solutions. Luckily, cloud computing provides reliability and affordability. From entering hours quickly to approving employee requests swiftly, cloud-based systems deliver the best of both worlds. With more organisations embracing this technology, many are uncovering the benefits of advanced computing components.
Let HRLocker Lead The Way
If you lack the necessary expertise, choosing a time and attendance system can be more stressful than exciting. At HRLocker, we use our know-how and experience to help find a solution that works for you. From addressing your concerns to clearing up confusion, we’re happy to help in any way. To learn more about your options, give us a call today.
