Central Employee Database

Managing employee data has never been simpler. Upload your full employee directory to centralise your records, add new starters as needed and export information whenever you want. Let employees update their own personal information, while you keep control over salary history, payroll data, contract terms, right‑to‑work documentation, background checks and permissions. HRLocker keeps everything organised and accessible in one secure area.

Empower your staff to manage their own information. In the Personnel section, employees can upload personal details and emergency contacts. They can also update their photo, address, bank details, tax number, right‑to‑work documents and references from past employers. Self‑service entry saves time for HR and ensures data stays accurate.

In the Terms of Employment section, you can define your organisation’s terms and conditions and manage salaries and benefits. Employees can see their employment type, contracted hours, probation period and other important contract details. This transparency helps build trust and keeps everyone on the same page.

Use the salary section to record salary history, bonus payments and other compensation details for each employee. HRLocker provides a secure, GDPR‑compliant space for sensitive remuneration data that is accessible only to authorised personnel.

Track staff performance with ease. In the Reviews and References section you can record employee reviews and see upcoming review dates, helping you keep performance management on track. You can also store references from past employers and their contact information.

Customise permissions to fit your organisation’s structure. Control who can see what in your employee database, allowing managers to view their own team’s information while ensuring sensitive data stays protected. This keeps your records secure and helps you meet your compliance obligations.