Blog post

Staff Signing in System

The operational hours of your workforce are of utmost significance for a thriving business.

Consistent early or late arrivals among staff can adversely affect the flow of the entire day. This can compromise professionalism, lead to morale issues within the team, and curtail daily productivity.


What is an employer’s responsibility for tracking working hours?

The Working Time Act in Ireland stipulates the maximum number of hours that an employee should work in an average working week is 48 hours. This working week average should be calculated over a four-month period. There are however some exceptions to this average period. Averaging may be balanced out over a 4, 6 or 12-month period depending on the circumstances.

While overseeing a daily routine for a small team working from a single location is relatively straightforward, it becomes more intricate when dealing with diverse work schedules or remote work arrangements.


Why Should I Use a Clock In System?

Clocking-in systems function as a mechanism for recording the hours worked by your personnel. Employees utilise the time and attendance system to clock in upon commencing their work and clock out when concluding their tasks.

Why should you automate this process? By streamlining the clock-in process, accurately recording your team’s working hours can lead to hours of saved time and avoid discrepancies in payroll.


Varieties of timekeeping systems

Clocking-in systems have a longstanding history, with the first one devised in 1888. Over time, various designs have emerged to cater to different needs. Distinct types of clocking in systems:

Basic time clocks: Including punch card clocks, hand punch clocks, and manual systems.

Time and attendance software solutions: Employing time tracking software that automates the process and integrates with HR and payroll functions.

Mobile phone apps: These are downloaded from the App Store and directly installed on employees’ smartphones.

Biometric time clocks: These would include facial recognition, fingerprint scanning or retinal identification.


How a Clocking In System Can Benefit Your Business

Adopting a clocking-in system to monitor employee hours yields numerous advantages. It establishes a clear start and end to the workday, contributing to a heightened sense of professionalism among your workforce. Many employees thrive in structured environments. By providing a stable platform, you can anticipate increased productivity. This data equips you to identify and address potential issues that might result in costs, such as:

  • Lateness
  • Absences
  • Records break times
  • Sick leave.
  • Underperformance while present

This information has the capacity to spotlight problems across the entire organisation or analyse individual timekeeping concerns.


Time and Cost Efficiency in Payroll Processing

Attendance records contribute to more than just detecting tardiness. Utilising time clock records for payroll procedures (such as HRLocker’s payroll export function) mitigates errors and guarantees accurate compensation on payday.

This proves particularly beneficial for shift-based workers and those under flexible employment arrangements where fixed salaries aren’t applicable. Digital clocking-in systems further streamline this process by providing important attendance records with payroll exports.


Streamlining Management of Flexible Work Arrangements

In a 2021 survey, respondents were asked about the types of flexible working arrangements that they availed of in the 12 months previous to the interview. At an overall level, one in six (16.7%) employees availed of flexible hours, where they availed of a working pattern outside the traditional nine-to-five model.

As we are bound by the Working Time Act, the onus is on the employer to keep records of these hours which can be laborious and time-consuming. Among the available choices, utilising a clock-in and out app stands as the best solution for keeping track of most Irish businesses.

Apart from the typical cloud-based solutions (such as HRLocker) in the marketplace today, there is also the option of a Clock In App.


Benefits of Using an Employee Clock In App

  • Clocking in requires only a smartphone, rendering time clock apps ideal for remote and flexible work.
  • Flexibility to Clock In From Any Location using GPS.

As businesses increasingly adopt remote and flexible work practices, this capability remains pivotal for businesses that wish to stay ahead of the curve.


Cost Savings via Minimal Setup Expenses

While introducing a clocking-in app, it’s essential to offer a viable alternative. Some individuals might lack smartphones or might be hesitant to utilise personal devices for professional purposes.

Would you like to know more about HRLocker’s automated staff signing-in systems?

Staff Signing in System was last modified: September 27th, 2023 by Adam Coleman

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