Employee Database Software

Centralising all your employees informations never been easier! Store data, add new employees, track compensations and benefits and a lot more!


Keep All Employee Data and Information Centralised in One Place

Trusted by over 30,000 users in 55 countries worldwide

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Employee Records Management

How can we help you?

Employee Data

Upload your entire employee directory. Allow employees to upload their own personal information.

Terms Of Employment

Manage salaries and move employees into different areas of the business.

Compensation and Benefits

Create, store and track your company’s compensations and benefits

Reviews and References

Track all employee reviews and store references that they may have from past jobs.

Right to Work

Easily manage all documents related to the right to work and store information per employee.

Background Check

Create and customise different background check types and set deadlines for your employees to upload their checks.


Create as many pension plans as you wish and easily move employees into new or different plans.


Customise your team’s permissions in the employee database.

Covid Vaccine Status

If necessary, you can track the status of your employees’ vaccination

Employee Database

All Your Employees Data in One Place

Upload your entire employee directory to easily centralise your employee database. Export information anytime and add new employees as your scale!

In this section of HRLocker, you can enable your employees to upload all their personal information themselves as well as define Compensations and Benefits, Pensions, Payroll Information, Terms of Employment, Right to Work, Backgrounds Checks, Covid Vaccine Status and Permissions.

Employee Database Software - Try Now for Free!

Easy and Simple HR Software to Keep Track of Your Employees’ Records and Information


Self-Service Employee Data Entry

Personnel Section

In the ‘Personnel’ section, you allow your employees to upload their own personal information and emergency contacts.

As well, in this section, your employees will be able to upload their photo, address, bank details, tax number and more!

Employee Database
Employee Database

Terms Of Employment

Contract Terms and Conditions

In the “Terms of Employment” section you are able to define the terms and conditions of employment and manage salaries and benefits.

Here your employees will find information such as employment type, contracted hours, probation period and other important details agreed in their contract.

Define Compensation and Benefits

Comps & Bens Section

In the Comps and Bens section, you can manage salary compensation, bonus payments, assets and incentives easily.

  • Integrated compensation management service.
  • Easy-to-use, scalable, compensation and benefits software solution that allows employers to assign and track employee benefits across their organisation.

As well, HRLocker offers a secure repository to remain GDPR compliant with sensitive remuneration data accessible and manageable only by approved personnel.

Employee Database
Employee Database

Company Equipment Tracking

Asset Management

Never mislay an item of equipment again! When adopting remote working, you may need to equip your workers with several office items such as laptops and mobile phones.

HRLocker allows you to keep track of these within the system. You will be able to track the item, the date it was given out, the cost and the serial number.

Organise Employees Performance Reviews

Reviews and References Section

In this section of the Directory module, it is possible to track employees’ reviews and check the future ones to come. This way you can ensure that everything is running smoothly.

As well here you can find References from past employers and their details.

Employee Database

Check Your Employees Right to Work

Easily manage all documents and store information per employee with HRLocker

Assign Right to Work Documentation

Assign Right to Work Documentation items for your employees to upload against. You can assign these documents per office as different locations may require different visa documentation. 

Approve and Validate Documents Easily

Once your team upload their Right to Work documentation you, as their manager can approve and validate these documents.

Background Check - Employment Screening

Not all of your employees require a background check. But for those who do, simply enable it inside their profile.

Define what to include in the Background Check

Create and customise different background check types, mark them as essential and set deadlines for your employees to upload their checks.


Employee Background Check Documentation

Allow employees to retrieve their Background Check documents and allow them to upload them on HRLocker. Alternatively, assign managers to perform uploads.

Employees Pensions Scheme

A workplace pension is a way of saving for your retirement that’s arranged by your employer. Some workplace pensions are called ‘occupational’, ‘works’, ‘company’ or ‘work-based’ pensions.

Create Pension Plans

Create as many pension plans as you wish and easily move employees into new or different plans. Easily record the provider as well as the start date and end date if applicable.Record employee and employer contributions based on fixed amounts or percentages. 

Easy Pension Scheme Enrollment

Enrol your employees easily into your pension scheme or opt them out at any time. Run pensions per office to easily manage international pensions.

Covid Vaccine Status Tracking

Record COVID-19 vaccinations seamlessly and securely

Vaccine Status Tracker is designed to help you to track and manage your staff and team’s Covid-19 vaccinations.

You can add employee vaccination updates as you go and edit as more of your people get vaccinated. When you need information like data or reporting on employee vaccinations, you’ll be glad to know that HRLocker has also developed a full reporting tool.

Employee Database

Set Up App Permissions

Permissions Section

Customise your team’s permissions in the employee database. Allow managers to see their team’s information and ensure compliance.

Are you ready to automate your HR processes?

No contract, No credit card, No funny business, Just great HR software!

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