Are you recording who’s in the building with a staff signing in system?
Aside from timekeeping reasons, or record-keeping obligations to collect timesheets of hours worked, there are extra reasons to collect data on who is where using a staff signing in system
- Building headcount, for example to account for employees with a mobile device roll call in case of emergency such as for fire safety precautions
- A staff signing in system allows you to cross reference data from absence management systems with information on locations and hours worked.
- To eliminate the need for physical signing in/out books and storage of these records.
- Allow supervisors to get an at-a-glance view of who is or is not on the premises – including multiple sites or remote workers that are supposed to be at agree physical locations with known IP addresses. Obviously this depends on the organisation’s function and policy
- Reduce abuse of physical key cards for ‘buddy punching‘.
In certain situations, such as manufacturing or areas with higher security levels required, there’s a need for something more robust, such as a biometric solution.
But for general use, clocking in and out using any device, from a smartphone to desktop, even a simple ‘You can only clock in from specific IP addresses‘ setting can deliver the data you need.
- How I reluctantly grew to love keeping timesheets
- Learn the Importance of Time with TimeSheets
- Time Management Software
You don’t need an app for this either so device compatibility should not be an issue if the system is delivered via the browser on a truly responsive web app that scales to suit any device.
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