Blog post

HR Systems for Managing Remote Teams

How different is it to manage HR for remote teams? In many ways successful remote teams are managed the same as those located under the same roof. The benefits of flexible or ‘Dual Working’ are clear and well documented.

It’s fine deciding that you want to open up your access to the widest possible pool of talent. But how does HR cope with recruiting, training, managing benefits and the welfare of staff they’ve never met – or may never see – in person?


How to manage remote teams

  1. Instil the right culture and get buy in from the top down
  2. Ensure trust and transparency
  3. Use the tools (such as remote workforce management software features in HR systems), communicate well and regularly
  4. Track time well
  5. Encourage those that want to make the leap to feel safe


Do you have a remote ready company culture?

The truth is though that effective HR for remote teams is more of an attitude, mindset, or aspect of company culture than just a choice of systems.

It simply comes down trust and respect. From the top down.


Are you ready to implement a remote working culture?

Start with creating a framework of Behaviour & Principles. What are your company values? If you don’t know where to start, you should download a free template as a guideline.

Behaviours Principles Template

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The key is just to strongly emphasise these aspects of how you expect the work that needs to be done and why your organisation does it more than you may think. Then, make the culture revolve around the philosophy. Think company culture’s just a gimmick? Nope! Those values are tied to brand identity. Think brand identity isn’t important to success? Think again.

It isn’t just the shiny 100% remote tech companies that have made an environment of trust and respect central to their culture so that communication between globally located employees remains crystal clear. But check out the big hitters that are offering location-no-object telecommuting opportunities to ensure they get the skills they need.


In terms of general productivity, collaboration for disparate groups is easier than ever. For the office environment, dual working is the norm these days, not a shift

That’s kind of our own story too. You can choose a location and build your business anywhere and we’re proud to see our team and their families benefit from a better quality of life by the wild Atlantic coast.

There are any number of resources and tools (including remote team management software and solutions for managing remote employees training needs) for ensuring communication, inclusion and engagement to make sure geographically dispersed or offsite colleagues are on the same page about goals, accountability and values.

Highlighting the word HR

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You can access tonnes of great articles, especially from startups that have scaled, and how they get the most from ‘virtual departments‘ with online water cooler chats, periodical get-togethers or ‘retreats‘, smart chat and project management apps, timezone issue management, prevention of employee isolation and so on and so on.

There are many tips and tricks and tools and snippets of advice on processes, most of which you’ll probably already be familiar with.

Something that’s an advantage for recruiters to know that potential remote hires are already happily using Slack or Trello or similar methods that are no longer the preserve of the tech or startup world.

Many 100% remote companies are only remote because they started as side projects or simply needed to work that way within their niche, network or to negotiate skills shortages.

But the same tenets of trust, clarifying policy, communication and expectations apply as they do with brick-and-mortar organisations.

You’ll still need systems to manage hours worked, training, annual leave, recruitment and to extract analytical data – information that could be of more importance than ever when you are spread over so many time zones and jurisdictions.


Big pond – All the Fish

Recruitment management is arguably your largest challenge. With such a wide pool of talent to tap into, especially if you’re going for ‘worldwide remote’, where you’ll have a significant uptick in applications.

how to hire and interview

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Managing this volume of applicants and onboarding remote hires into your core HRIS system will be the most critical automation required. How you customise your pipeline and build your shortlist will be crucial.

You’ll also need to go beyond localised job boards and social media to advertise. Your network is critical and a strong careers page integration with an automated application process is vital.

One of the most underused sources of strong candidates is your existing team so an Applicant Tracking System (ATS) that enables employee referrals will pay dividends as a faster, cheaper way to hire, that generally produces better candidates while lowering turnover rates.


The real gap and opportunity for many types of team, including remote teams, is where employee engagement and recognition meet performance management.

The problem is many HR systems don’t have the kind of functionality in their employee performance engagement sections that dedicated 360-feedback-style systems offer.

Virtual slaps on the back and high fives become more important and engagement based on KPIs helps to enforce the clarity of focus required. But really, the underlying factors are the same.  Be trusting. Communicate clearly on expectations and purpose.

Encourage your employees to live the way they need to so they feel healthy and secure.

HR Systems for Managing Remote Teams was last modified: December 5th, 2022 by Jenny Martin

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